Terms, Conditions and Payment
Note: All prices are in Canadian Funds. All payments using foreign currency are subject to exchange rates at the time of processing. 5% GST (Canadian Goods and Services Tax) is not included and will be added to all prices.
A $500 deposit is due at the time of registration. The remaining ride costs and any other charges are due 90 days prior to day of departure. If the final payment is not received within 90 days of departure, your reservation is no longer guaranteed.
- Complete and submit the registration form.
- Send your $500 deposit. Simply submit your deposit within 10 business days from the time of your online registration.
- Complete your payment. To complete your reservation, submit the remaining balance of your reservation 90 days before your scheduled ride.
Your reservation is not guaranteed until you complete the reservation form AND submit your $500 deposit. If payment of deposit is not received within 10 business days, your registration will be pending.
Check Ride Availability
Due to the expense and staff involved in these trips, your deposit and the remaining costs of the ride have conditions for refund. Any monies paid cannot be carried forward to future years.
- If you cancel more than 90 days before the ride start date, you will receive any monies paid, less a $52.50 administration fee. (G.S.T. included)
- If you cancel 90 days or less but more than 60 days before your ride start date, you will receive 50% of any monies paid.
- If you cancel 60 days or less before your ride start date, there is no refund.
- If you decide to transfer to another ride this year, you must do so 60 days or more before the ride start date. 100% of any monies paid will be transferred to the new ride. This is subject to availability.
- If you find a replacement rider, you must do so 30 days or more before the ride start date. Upon receiving the replacement rider’s registration, 100% of any monies paid will be transferred to the replacement rider. However, no refund will be made to you and it will be your responsibility to collect any monies directly from the replacement rider.
Please note that our cancellation policies are non-negotiable. For this reason, we strongly recommend trip cancellation insurance. Your balance is due 90 days prior to trip departure. We anticipate a strong demand for this year’s ride, and we strongly encourage you to register and pay your ride deposit as soon as possible.
Methods of Payment
We accept five options for payment: Canadian cheques, bank draft or money order in Canadian funds, U.S.A. cheques, wire transfers in Canadian funds, and Interac eTransfers (ie. using email). Sorry, we do not accept PayPal. If you wish to pay using a credit card, see the option listed at the end of this section as we do not accept credit cards.
If you wish to pay using Interac eTransfer (ie. by email) please contact the Administrator and instructions will be sent to you. As of the current date, this is available in Canada only.
Bank drafts – Simply go to your local bank and request a bank draft in Canadian funds. The official name on the bank draft is “Trail Riders of the Canadian Rockies.” The totals below are what you need to request for an amount. A bank draft allows you to pay in Canadian funds. This way you resolve the currency exchange at the time of the bank draft. However, we have noticed that many banks in the U.S.A. have stopped issuing bank drafts in Canadian Funds.
U.S.A. Cheques – We will continue to honour U.S. cheques in U.S. funds as long as the Canadian currency is lower or at par with the U.S. currency.
Wire Transfers – This option is used mainly by our international riders. If you wish to utilize this option, please contact the Administrator and instructions will be sent to you.
Once you have received your bank draft or money order in Canadian funds from your bank or if you are sending a cheque, mail the bank draft, money order or cheque to:
Trail Riders of the Canadian Rockies
Canada T1W 0B9
Once the electronic registration is complete and we receive your payment, you are then confirmed for your ride. A receipt of payment will be either emailed or mailed to you depending on preference of communication.
If you wish to pay using a credit card, you must use a travel agent of your choice that accepts credit cards. A travel agent can also help you with air transportation, hotel reservations, travel insurance, and booking other events or tours.
If you decide to use a travel agent, do not register directly with the Trail Riders. The travel agent will handle your registration, accept your credit card payments, both the deposit and the final payment, and issue your receipts. The travel agent then remits your application and payments to the Trail Riders.
Note that because we have to pay commissions to travel agents and incur additional administrative overhead and processing fees, we encourage riders to register directly with the Trail Riders and pay using one of the five options described earlier. As a not-for-profit organization, we pass along these savings through lower ride fees. Also, we do not offer any discounts to returning riders or lifetime members if they use a travel agent or tour operator.