Terms, Conditions and Payment

Note: All prices are in Canadian Funds. All payments using foreign currency are subject to exchange rates at the time of processing. 5% GST (Canadian Goods and Services Tax) is not included and will be added to all prices.

Deposit

A $500 deposit is due at the time of registration. The remaining ride costs and any other charges are due 90 days prior to day of departure. If the final payment is not received within 90 days of departure, your reservation is no longer guaranteed.

Reservation Process

  1. Complete and submit the registration form.
  2. Send your $500 deposit. Simply submit your deposit within 10 business days from the time of your online registration.
  3. Complete your payment. To complete your reservation, submit the remaining balance of your reservation 90 days before your scheduled ride.

Your reservation is not guaranteed until you complete the reservation form AND submit your $500 deposit. If payment of deposit is not received within 10 business days, your registration will be pending.

Check Ride Availability

Refund Policy

Due to the expense and staff involved in these trips, your deposit and the remaining costs of the ride have conditions for refund. Any monies paid cannot be carried forward to future years.

  • If you cancel more than 90 days before the ride start date, you will receive any monies paid, less a $52.50 administration fee. (G.S.T. included)
  • If you cancel 90 days or less but more than 60 days before your ride start date, you will receive 50% of any monies paid.
  • If you cancel 60 days or less before your ride start date, there is no refund.
  • If you decide to transfer to another ride this year, you must do so 60 days or more before the ride start date. 100% of any monies paid will be transferred to the new ride. This is subject to availability.
  • If you find a replacement rider, you must do so 30 days or more before the ride start date. Upon receiving the replacement rider’s registration, 100% of any monies paid will be transferred to the replacement rider. However, no refund will be made to you and it will be your responsibility to collect any monies directly from the replacement rider.

Please note that our cancellation policies are non-negotiable. For this reason, we strongly recommend trip cancellation insurance. Your balance is due 90 days prior to trip departure. We anticipate a strong demand for this year’s ride, and we strongly encourage you to register and pay your ride deposit as soon as possible.

Methods of Payment

We accept five options for payment: Canadian cheques, bank draft or money order in Canadian funds, U.S.A. cheques, wire transfers in Canadian funds, and Interac eTransfers (ie. using email). Sorry, we do not accept PayPal. If you wish to pay using a credit card, see the option listed at the end of this section as we do not accept credit cards.

If you wish to pay using Interac eTransfer (ie. by email) please contact the Administrator and instructions will be sent to you. As of the current date, this is available in Canada only.

Bank drafts – Simply go to your local bank and request a bank draft in Canadian funds. The official name on the bank draft is “Trail Riders of the Canadian Rockies.” The totals below are what you need to request for an amount. A bank draft allows you to pay in Canadian funds. This way you resolve the currency exchange at the time of the bank draft. However, we have noticed that many banks in the U.S.A. have stopped issuing bank drafts in Canadian Funds.

U.S.A. Cheques – We will continue to honour U.S. cheques in U.S. funds as long as the Canadian currency is lower or at par with the U.S. currency.

Wire Transfers – This option is used mainly by our international riders. If you wish to utilize this option, please contact the Administrator and instructions will be sent to you.

Once you have received your bank draft or money order in Canadian funds from your bank or if you are sending a cheque, mail the bank draft, money order or cheque to:

Trail Riders of the Canadian Rockies
Box 8646
Canmore, Alberta
Canada T1W 0B9

Once the electronic registration is complete and we receive your payment, you are then confirmed for your ride. A receipt of payment will be either emailed or mailed to you depending on preference of communication.

If you wish to pay using a credit card, you must use a travel agent of your choice that accepts credit cards. A travel agent can also help you with air transportation, hotel reservations, travel insurance, and booking other events or tours.

If you decide to use a travel agent, do not register directly with the Trail Riders. The travel agent will handle your registration, accept your credit card payments, both the deposit and the final payment, and issue your receipts. The travel agent then remits your application and payments to the Trail Riders.

Note that because we have to pay commissions to travel agents and incur additional administrative overhead and processing fees, we encourage riders to register directly with the Trail Riders and pay using one of the five options described earlier. As a not-for-profit organization, we pass along these savings through lower ride fees. Also, we do not offer any discounts to returning riders or lifetime members if they use a travel agent or tour operator.

Example of Costs at time of Registration:

First Time Rider

Ride Fee
5% Government of Canada Goods and Services Tax
Total CAD

$2,875.00
$143.75
$3,018.75

Returning Rider

Ride Fee
Less $400. Returning Rider Discount
Government of Canada Goods and Services Tax
Total CAD

$2,875.00
($400.00)
$123.75
$2,598.75

Lifetime Member

Ride Fee
Less $400 Returning Rider Discount
Less $35 Lifetime Member Discount
5% Government of Canada Goods and Services Tax
Total CAD

$2,875.00
($400.00)
($35.00)
$122.00
$2,562.50

Note that the returning rider and lifetime member discounts only apply if you register directly with the Trail Riders. If you register using a travel agent or tour operator, the discounts do not apply.

Description of Memberships

Lifetime Membership

A long-standing tradition of T.R.C.R. is to honour those members who have ridden with us for many years. Initially, to be a lifetime member, you would have needed to ride with us for more than 500 miles. Since the introduction of the metric system in Canada and needing an easier way to measure, we translate that into 7 rides. After your 7th ride, you are considered a lifetime member.

Lifetime Members will receive a beautiful commemorative certificate with a hand drawn sketch by R.H. Palenske, a founding member of T.R.C.R. and a well-known Chicago artist. The sketch is of the 1954 ride in Banff National Park.

Initial Lifetime Membership – all members have the option to purchase a Lifetime Membership for $150. Our hope is that members come back to ride year after year.

Benefits of Membership

  • Yearly Newsletter – latest information about news and events from T.R.C.R.
  • Beautiful Member Pins:
  • First Year – Bronze
  • Second Year – Silver
  • Fourth Year – Silver and enamel -Seventh Year – Gold
  • 14th Year – Gold and enamel
  • 20th year – Enamel
  • Copy of the Annual T.R.C.R. Calendar
  • Invitation to the annual Spring Roundup Season and the ability to vote in person or proxy at the Annual General Meeting.

Indemnities

We strongly recommend that all of our guests purchase travel, health and cancellation insurance. Each rider will be required to sign two waivers releasing the outfitter and the Trail Riders of the Canadian Rockies from all risks. Safety experts recommend hard hats and narrow boots, and we do not supply these items.

Gratuities

Gratuities for our staff are customary and very much appreciated! Generally 6% to 8% is standard. These gratuities are collected on the final night in camp. Thank you; the staff really appreciate it.

Limitations

With a herd of 60+ horses, we can accommodate just about anyone but please note that some restrictions on age and weight do apply.

ALL RIDERS MUST SIGN RELEASE/ASSUMPTION OF RESPONSIBILITY FORMS FOR BOTH THE T.R.C.R. AND THE OUTFITTER BEFORE DEPARTURE.

Challenging, rustic, and rewarding!

Just as our photographs couldn’t capture the majesty of the mountains through which we rode, it’s impossible to adequately describe the TRCR experience in a “snapshot” review. In July of 2017, after much anticipation, I rode with my two sisters on a six-day adventure. The trip exceeded my expectations in every way. Once my initial anxiety over riding again was quelled, I was free to enjoy vistas only accessible by hiking or on horseback: wildflower-rich prairies, breathtaking peaks, glacial tarns, ever-present wildlife, and awe-inspiring vantage points. The company was congenial, the food hearty and delicious, the cultural and historical lessons amazing, the fun contagious, and the experience…absolutely memorable. I recommend it unreservedly.

Joan V

“I was so excited to complete a bucket list item the first time, had a lifelong experience the second time and can’t wait for the third time in 2018!! I might add that I have not laughed this hard in years!! New friends for life!”

June J

“If you are looking for a fantastic outdoor adventure, this is it.
If you are looking to do and see things that love never dreamed of, this is it.
If you are looking to be around some amazing people and be cared for like family, this is it.

Thanks for making our family vacation a memorable one.”

David T

“You don’t have to be an expert rider to be awe-inspired by the great horses and scenery you will enjoy each day. As one of our ride companions said, you get to feel a teensy bit like a cowboy, and who doesn’t want that??”

250waaNanaimo, Canada

“If you are looking for something different with some challenge and the most breathtaking vistas you will ever see then do this trip. The TRCR staff is fantastic, the food is delicious and plentiful and the experience will absolutely change your life. We will be returning next year and many more.”

JimandMelissaBMiddletown, Connecticut, USA

“We enjoyed our annual horseback rides in the Canadian Rockies for thirteen years. Each year we did not think it could get better, but it usually did. If you enjoy an outback adventure to see breathtaking panoramic vistas from the back of a horse and meeting new people from around the world, you will LOVE riding with TRCR. Food and accommodations were amazing in the wilderness!!!”

Jean203Goode, Virgina

“This ENTIRE adventure was more than we ever expected. More than a dream but a life long satisfaction. WE WILL BE BACK!!”

June and ScottOrlando, Florida

“We just completed a terrific week with the TRCR. We would never have been able to access this fantastic country if it were not for this organization. One of our best vacations ever!”

JanLondon, Ontario

“So many good people are involved to make this a truly wonderful memory… but for me I was not disappointed with anything the rustic accommodation the food the horses the people the scenery all of it just the best time. Recommend highly.”

moonsyBrisbane, Australia

“What an amazing week! Horses were great – energetic, confident and sure-footed. Guides were amazing, generously sharing their vast knowledge of the Rockies, the prairies and trail riding. All around an 11/10!”

BethVancouver, B.C.

“This trip was a dream come true. My friend and I spent a lot of time planning and preparing for this adventure, and we’re so happy that we finally did it. If there’s a little cowgirl/boy deep inside of you, I highly recommend that you give them life before the chance gets away from you. Highly recommended!”

AJ Italian Alps, Italy

“The whole experience far surpassed my expectations: the scenery was spectacular; the horses were steadfast and well cared for; the other riders were lots of fun and full of enthusiasm; the Emcee, trail leaders, and guest speakers were very knowledgeable; the food was great; the list could go on. I will definitely return next year!”

wils0n17Oshawa, Canada

“5 days of riding wonderfully trained horses, Sleeping on cots in a teepee, scrumptious food, fantastic evening entertainment couldn’t ask for a more awesome adventure. Leave the city and stress behind, come on a ride with this great club!”

T3505NWpatrickmSan Jose, California

“My experience with the TRCR is one that I will never forget. I was given a special gift to go horseback riding, and I could not refuse. I would recommend this wonderful riding vacation to everyone!”

fi0nagtBeaconsfield, Canada

COME RIDE WITH US!

Book now for our upcoming ride or contact us for more information.