Terms and Conditions

Note: All prices are in Canadian Funds. All payments using foreign currency are subject to exchange rates at the time of processing. 5% GST (Canadian Goods and Services Tax) is not included and will be added to all prices.

Deposit

A $500 deposit is due at the time of registration. The remaining ride costs and any other charges are due 90 days prior to day of departure. If the final payment is not received within 90 days of departure, your reservation is no longer guaranteed.

Reservation Process

  1. Complete and submit the registration form.

  2. Send your $500 deposit. Simply submit your deposit within 10 business days from the time of your online registration.

  3. Complete your payment. To complete your reservation, submit the remaining balance of your reservation 90 days before your scheduled ride.

Your reservation is not guaranteed until you complete the reservation form AND submit your $500 deposit. If payment of deposit is not received within 10 business days, your registration will be pending.

2017 Trail Ride Schedule

Monday July 17 – Friday July 22 – 5 day ride
Monday July 24 – Saturday July 29 – 6 day ride
Monday July 31 – Thursday August 3 – 4 day ride
Tuesday August 8 – Saturday August 12 – 5 day ride
Monday August 14 – Saturday August 19 – 6 day ride
(More rides may be added as demand allows in August)

Check Ride Availability

Refund Policy

Due to the expense and staff involved in these trips, your deposit and the remaining costs of the ride have conditions for refund. Any monies paid cannot be carried forward to future years.

If you cancel more than 90 days before the ride start date, you will receive any monies paid, less a $52.50 administration fee. (G.S.T. included)

If you cancel 90 days or less but more than 30 days before your ride start date, you will receive 50% of any monies paid.

If you cancel 30 days or less before your ride start date, there is no refund.

Please note: refunds will not be given for weather or safety dependent changes in the itinerary and/or accidents for injury.

If you decide to transfer to another ride this year, you must do so 30 days or more before the ride start date. 100% of any monies paid will be transferred to the new ride. This is subject to availability.

If you find a replacement rider, you must do so 30 days or more before the ride start date. Upon receiving the replacement rider’s registration, 100% of any monies paid will be transferred to the replacement rider. However, no refund will be made to you and it will be your responsibility to collect any monies directly from the replacement rider.

Please note that our cancellation policies are non-negotiable. For this reason we strongly recommend trip cancellation insurance. Your balance is due 90 days prior to trip departure. We anticipate a strong demand for this year’s ride, and we strongly encourage you to register and pay your ride deposit as soon as possible.

Methods of Payment

We accept five options for payment: Canadian cheques, bank draft or money order in Canadian funds, U.S.A. cheques, wire transfers in Canadian funds, and Interac eTransfers (ie. using email). Sorry, we do not accept PayPal. If you wish to pay using a credit card, see the option listed at the end of this section as we do not accept credit cards.

If you wish to pay using Interac eTransfer (ie. by email) please contact the Administrator and instructions will be sent to you. As of the current date, this is available in Canada only.

Bank Drafts – Simply go to your local bank and request a bank draft in Canadian funds. The official name on the bank draft is “Trail Riders of the Canadian Rockies”. The totals below are what you need to request for an amount. A bank draft allows you to pay in Canadian funds. This way you resolve the currency exchange at the time of the bank draft. However, we have noticed that many banks in the U.S.A. have stopped issuing bank drafts in Canadian Funds.

U.S.A. Cheques – We will continue to honour U.S.A. cheques in U.S.A. funds as long as the Canadian currency is lower or at par with the U.S.A. currency.

Wire Transfers – This option is used mainly by our international riders. If you wish to utilize this option, please contact the Administrator and instructions will be sent to you.

Once you have received your bank draft or money order in Canadian funds from your bank or if you are sending a cheque, mail the bank draft, money order or cheque to:

Trail Riders of the Canadian Rockies
Box 8646
Canmore, Alberta
Canada T1W 0B9

Once the electronic registration is complete and we receive your payment, you are then confirmed for your ride. A receipt of payment will be either emailed or mailed to you depending on preference of communication.

If you wish to pay using a credit card, you must use a travel agent of your choice, that accepts credit cards. A travel agent can also help you with air transportation, hotel reservations, travel insurance, and booking other events or tours.

If you decide to use a travel agent, do not register directly with the Trail Riders. The travel agent will handle your registration, accept your credit card payments, both the deposit and the final payment, and issue your receipts. The travel agent then remits your application and payments to the Trail Riders.

Note that because we have to pay commissions to travel agents and incur additional administrative overhead and processing fees, we encourage riders to register directly with the Trail Riders and pay using one of the five options described earlier. As a not-for-profit organization, we pass along these savings through lower ride fees. Also, we do not offer any discounts to returning riders or lifetime members if they use a travel agent or tour operator.

Example of Costs at time of Registration:

Returning Rider
6 Day Ride 5 Day Ride 4 Day Ride Description
$2,775.00 $2,500.00 $2,225.00 Ride Fee
($555.00) ($500.00) ($445.00) Less 20% Returning Rider Discount
$111.00 $100.00 $89.00 5% Government of Canada Goods and Services Tax
$2,331.00 $2,100.00 $1,869.00 Total CAD
Lifetime Member
6 Day Ride 5 Day Ride 4 Day Ride Description
$2,775.00 $2,500.00 $2,225.00 Ride Fee
($555.00) ($500.00) ($445.00) Less 20% Returning Rider Discount
($35.00) ($35.00) ($35.00) Less $35 Lifetime Member Discount
$109.25 $98.25 $87.25 5% Government of Canada Goods and Services Tax
$2,294.25 $2,063.25 $1,832.25 Total CAD
First Time Rider
6 Day Ride 5 Day Ride 4 Day Ride Description
$2,775.00 $2,500.00 $2,225.00 Ride Fee
$138.75 $125.00 $111.25 5% Government of Canada Goods and Services Tax
$2,913.75 $2,625.00 $2,336.25 Total CAD

Note that the returning rider and lifetime member discounts only apply if you register directly with the Trail Riders. If you register using a travel agent or tour operator, the discounts do not apply.

Description of Memberships

Lifetime Membership

A long-standing tradition of T.R.C.R. is to honour those members who have ridden with us for many years. Initially, to be a lifetime member, you would have needed to ride with us for more than 500 miles. Since the introduction of the metric system in Canada and needing an easier way to measure, we translate that into 7 rides. After your 7th ride, you are considered a lifetime member.

Lifetime Members will receive a beautiful commemorative certificate with a hand drawn sketch by R.H. Palenske, a founding member of T.R.C.R. and a well-known Chicago artist. The sketch is of the 1954 ride in Banff National Park.

Initial Lifetime Membership – all members have the option to purchase a Lifetime Membership for $150. Our hope is that members come back to ride year after year.

Benefits of Membership

  • Twice Yearly Newsletter – latest information about news and events from T.R.C.R.

  • Beautiful Member Pins

  • First Year – Bronze

  • Second Year – Silver

  • Fourth Year – Silver and enamel
  • Seventh Year – Gold

  • 14th Year – Gold and enamel

  • 20th year – Enamel

  • Invitation to vote in person or proxy at the Annual General Meeting.

Indemnities

We strongly recommend that all of our guests purchase travel, health and cancellation insurance. Each rider will be required to sign two waivers releasing the outfitter and the Trail Riders of the Canadian Rockies from all risks. Safety experts recommend hard hats and narrow boots, and we do not supply these items.

Gratuities

Gratuities for our staff are customary and very much appreciated! Generally 6% to 8% is standard. These gratuities are collected on the final night in camp. Thank you; the staff really appreciate it.

Limitations

With a herd of 50+ horses, we can accommodate just about anyone but please note that some restrictions on age and weight do apply.

ALL RIDERS MUST SIGN RELEASE/ASSUMPTION OF RESPONSIBILITY FORMS FOR BOTH THE T.R.C.R. AND THE OUTFITTER BEFORE DEPARTURE.